By-Laws

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ARTICLE I – NAME

The name of the Association shall be the “Arlington Women’s Golf Association”.

ARTICLE II – OBJECT

To further a common interest in golf.

To provide a well-planned means of enjoying golf.

To make new friends and enjoy association with old friends.

To promote women’s golf in Arlington and vicinity.

ARTICLE III – MEMBERSHIP AND DUES

Section 1. Any woman golfer who is interested in the objects for which the Association is organized may become a member upon payment of dues if she has an established USGA handicap index. Social Memberships are also available.  Social members may attend meetings and luncheons only, with no voting privileges. 

Section 2. Dues must be paid and play must be within assigned tee times in order to be eligible for weekly and end-of-the-year awards.

Section 3. The Executive Board may raise or lower yearly dues as the need arises.

ARTICLE IV – OFFICERS AND ELECTIONS

Section 1. The officers of the Association shall be President, Vice-President/Membership, Secretary, Treasurer and the following Chairmen will be Communications/Website, Games, Playday, Handicap, and Rules/Social/Tournament. These officers shall constitute the Executive Board. The Past President may attend Executive Board meetings, serving in an advisory capacity and having no vote.

Section 2. A nominating committee consisting of the President, two presidential appointees and two members elected by the Association shall present a slate of officers to the Association at the November meeting. Additional nominations may be made from the floor. Members selected for the nomination shall be contacted as to acceptance of the offices.

Section 3. Officers shall be elected annually at the November meeting and be installed at the Christmas Party.  Officers shall serve for a term of one year and remain in office until successors are installed.

Section 4. In the event a vacancy occurs in an office, the President shall appoint a replacement with the approval of the Executive Board. A vacancy in the office of President shall be filled by the Vice-President.

ARTICLE V – DUTIES OF THE OFFICERS 

Section 1. The PRESIDENT shall preside at all meetings of the Association, shall be an ex-officio member of all committees and shall perform all other duties pertaining to the office. She shall be responsible for coordinating information to be published on the AWGA website. She shall be responsible for ensuring all job descriptions are current and distributed to respective officers and chairmen. She may appoint any necessary committee chairmen other than those listed as officers in Article IV, Section 1. She may make withdrawals from the bank account, when necessary.

Section 2. The VICE-PRESIDENT/MEMBERSHIP shall act as aide to the President and shall perform the duties of the President in her absence. She shall act as Membership Chairman, shall be “Sunshine” Chairman, and maintain the general membership directory information. She shall attend to all publicity of the Association and maintain bulletin boards.

Section 3. The SECRETARY shall keep the minutes of all meetings of the Association and handle all correspondence.  Minutes for general meetings will  be posted on the AWGA website for review by the members.

Section 4. The TREASURER shall receive all monies of the Association and keep an accurate record of all receipts and expenditures. She shall pay all monies as authorized by the Association and present a statement of account at every meeting. She shall keep a current roster of the Association. She shall submit a proposed budget to the Executive Board at the beginning of her term in office and a complete report at the end of the term of office on all monies received and expended, both of which shall be posted for the membership.

Section 5. The GAMES CHAIRMAN shall present at the beginning of her term of office a point system and award method (based on the annual playday budget) for Executive Board approval. She shall determine playday winners from score sheets, record points earned by members, notify the website and President of weekly winners. After verifying eligibility, present the Hole-in-One award, Eagle pins, Break 100-90-80 pins and assist Playday and Handicap Chairmen.

Section 6. The PLAYDAY CHAIRMAN shall plan the playday schedule for the year, prepare playday score sheets, give prior notice to the pro shop of pairings and tee times for each playday and assist Games & Handicap Chairmen.

Section 7. The HANDICAP CHAIRMAN shall be the administrator of the GHIN Handicap Program Online and see that scores and handicaps are computed according to USGA rules. Handicap revisions shall be posted on the AWGA website. She shall determine and present the Most Improved Golfer Award at the end of the year.  She shall also assist the Playday and Games Chairmen.

Section 8. The RULES/SOCIAL/TOURNAMENT CHAIRMAN shall have final word in all decisions after consulting with the Rules/Social/Tournament committee, and shall plan and organize all social functions of the Association and shall run all tournaments in cooperation with the Executive Board.

Section 9. The COMMUNICATIONS/WEBSITE CHAIRMAN shall contact members for meetings and special occasions or information.  She shall maintain the website and assist the Secretary in maintaining the general membership directory information.

ARTICLE VI – MEETINGS

Section 1. A meeting shall be held each month with the exception of January or at the discretion of the President.

Section 2. Quorums: ¼ of the membership shall constitute a quorum. In case of a tie vote, the President shall cast the tie-breaking vote.

Section 3. Executive Board meetings shall be called at the President’s request, preferably prior to monthly meetings.

ARTICLE VII – HANDICAPS

Section 1. Maximum handicap index shall be 40.2. Indexes and handicaps shall be figured and posted online using the GHIN system and according to the USGA Handicap System.

Section 2. Adjusted scores from all games played at any rated course must be posted. Each member is responsible for posting her score using the method set forth by the Handicap Chairman. 

ARTICLE VIII – TOURNAMENTS

Section 1. There shall be at least one major tournament a year to determine the AWGA Club Champion. All special tournament rules shall be posted one week prior to the tournament.

Section 2. To be eligible for Club Championship Tournament play, members must meet the requirements set by the Executive Board at the beginning of each year.

Section 3. The Tournament Chairman, with the approval of the Executive Board, has the authority to reschedule or cancel tournaments due to the lack of participation or poor playing conditions.

ARTICLE IX – STANDING COMMITTEES

Section 1. The following committees shall serve the Association and shall be appointed by their respective chairmen: Communications/Website, Tournament/Rules/Social, Pairings, Games, and Handicap.

Section 2. Any other officer/chairman may appoint an assistant or a committee, if needed.

ARTICLE X – AMENDMENTS

These Bylaws may be amended at any regular meeting of the Association having a quorum of members, provided notice of the proposed amendment has been given at the previous meeting and 2/3 of the members present vote for adoption.

ARTICLE XI – PARLIAMENTARY RULES

“Robert’s Rules of Order, Revised” shall be the authority in all questions not covered by the bylaws.

Bylaws Revised 1990.

Amended 1997, 2001, 2002, 2003, 2005, 2007, 2009, 2014, 2018, 2023.